4 min read
How long should a property inspection take?
Rushing through inspections may feel efficient, but it often leads to mistakes, missed details, or communication issues that cause more problems later. Taking the right amount of time helps ensure inspections are accurate, thorough, and trusted by both tenants and property owners.
Why inspection time matters
The time it takes to complete an inspection matters for several reasons:
- Missed issues - small problems overlooked during a rushed inspection can grow into costly repairs later. One inspector recalled a property where moisture was collecting in certain areas. The inspection was wrapped up too quickly, and the malfunctioning HRV system behind the issue was nearly missed. If left undetected until winter, it could have caused serious water damage.
- Trust and communication - both tenants and owners want to feel heard. Speeding through gives the wrong impression. Taking an extra 15 minutes at the inspection often prevents weeks of back-and-forth later.
- Consistency - steady, reliable inspection times show professionalism and help set clear expectations for everyone involved.
Typical timeframes
- Routine inspection with no issues - around 30 minutes
- Routine inspection with minor issues - up to 45 minutes
- Inspection with significant problems or tenant concerns - 60 minutes or more
- Initial or final inspections - often take longer, especially if detailed walkthroughs or multiple parties are present
Once inspectors find a rhythm and stop rushing, most inspections naturally settle into that 30 to 60 minute window.
Factors that affect inspection times
- Property size and layout - larger or multi-level homes take longer
- Condition of the property - tidy, well maintained homes are quicker to inspect
- Tenant or owner presence - conversations, questions, or complaints can extend the time. One inspector shared that a “chatty tenant” once added 20 minutes to an otherwise straightforward visit.
- Access issues - locked garages, sheds, or outbuildings add delays
- Tools used - pen and paper reports take much longer than using inspection software like myInspections
Staying efficient without rushing
Inspectors can balance quality with efficiency by:
- Using room by room checklists to ensure nothing is missed
- Starting with high priority areas such as kitchens, bathrooms, and laundry
- Taking a wide photo first, then close ups of any issues
- Writing quick notes during the inspection and expanding them later
- Redirecting unrelated conversations politely and following up afterward
- Setting clear expectations with tenants or owners about how long the inspection will take
One inspector found that setting expectations upfront with tenants helped avoid frustration. For example, letting them know the inspection might take up to 45 minutes gave everyone confidence that the process was thorough, not rushed.
Remember, the goal of an inspection is not to be quick or slow, but to be intentional. Consistency and quality matter more than speed. By developing a reliable routine and taking time to listen, inspections naturally balance out within a manageable timeframe - saving everyone time and stress in the long run.
Make inspections easier with myInspections
Staying consistent with timing and documentation is much easier with the right tools. With myInspections, you can complete professional inspections quickly while avoiding the risk of missed details.
📋 Use reusable templates to stay organised
📷 Capture wide and detailed photos in real time
📄 Generate clear digital reports on-site
📧 Share instantly with tenants or owners
📷 Capture wide and detailed photos in real time
📄 Generate clear digital reports on-site
📧 Share instantly with tenants or owners
Whether you are an inspector or a landlord managing your own properties, start your 14-day free trial of myInspections today and make inspections simpler and more accurate.
The information contained in this article is exclusively for promotional purposes. It does not in any way constitute legal advice and should not be relied upon as the basis for any legal action or contractual dealings. The information is not and does not attempt to be, a comprehensive account of the relevant law. If you require legal advice, you should seek independent legal counsel. myInspections does not accept any liability that may arise from the use of this information.